Grid4 admin

Project delivery workspace

Publish project pages, manage files, collect forms, track decisions, and prepare signoff.

Marris Brown

File Share Cleanup and SharePoint Migration

Readiness and cleanup planning

Open projectReview forms
Client-visible files11

Published artifacts

Area forms7

One per share / target area

Decision rows10

Migration matrix

High-risk areas2

Shared, Merrick

Customer workspace

Projects

ClientProjectStatusFormsVisible filesAction
Marris BrownFile Share Cleanup and SharePoint MigrationOwner review before migration711Open project

Manage

Files and artifacts

Executive readiness reportReport - downloadableCleanup-led engagement planReport - downloadableDetailed evidence appendixEvidence - downloadableShared share deep-diveShare page - downloadableCondo Associations deep-diveShare page - downloadableAccount managers deep-diveShare page - downloadable

Manage

Form queue

SharedHigh risk - owner answers neededCondo AssociationsLow risk - owner answers neededAccount managersMedium risk - owner answers neededFormsMedium risk - owner answers neededReportsMedium risk - owner answers neededMerrickHigh risk - owner answers neededTechLow risk - owner answers needed

Manage

Next decision gate

Confirm and designBusiness-owner interviews, existing cloud location review, current usage sample, file readiness scan.Marris Brown approves target structure and decisions.

Manage

Blind spots to close

Current file usage samplingConfirm which folders are actively used before setting cutover order.
SharePoint and OneDrive permission reviewReview existing cloud locations for unique permissions and sharing links.
External sharing reviewConfirm whether outside users or sharing links exist and whether they are appropriate.
File/path readiness scanFind files that may not move cleanly because of naming, length, size, lock, or sync limits.
Stale user reviewCompare access against active employees and approved business roles.

Client asks

Upload requests

RequestedBusiness owner map

List each major file area and the Marris Brown person who can approve changes.

Marris Brown leadership - Before target design approval
RequestedMapped drive and application dependency examples

Examples of scanners, spreadsheets, shortcuts, templates, or business apps that depend on current server paths.

Marris Brown operations and Grid4 support - Before pilot migration
RequestedArchive and retention rules

Business guidance for what should remain active, what can be read-only, and what should not be migrated.

Marris Brown leadership - Before migration waves